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| Section | Objectives |
|---|---|
| Topic 1: SAP S/4HANA Financial Configuration and Integration | - Integration with other modules
|
| Topic 2: Financial Accounting in SAP S/4HANA | - General Ledger Accounting
|
| Topic 3: Asset Accounting | - Asset lifecycle management
|
| Topic 4: Financial Closing Operations | - Period-end closing activities
|
| Topic 5: Accounts Payable and Accounts Receivable | - Accounts Receivable
|
Task Statement: Establish a New Company Code
Bike Company, as a subsidiary within a larger corporate group, is implementing a strategic initiative to improve its financial management infrastructure. The task requires setting up a new company code, organizing General Ledger accounts, establishing number ranges, posting a test journal entry, and reversing that journal entry.
You must create company code GR40 by copying company code 1010 . The new company code must use currency EUR , country DE Germany , and language EN English . You must also copy the G/L accounts from company code 1010.
Then you must create a new G/L account group AE40 with number range AE400000 - AE409999 , create a new non-operating income or expense G/L account in that account group, post a journal entry in company code GR40, and reverse the document 10 days after the original posting date .
Correct Answer:
See the complete solution along with all steps and explanation.
Explanation:
=========
Required Values for Group 40
Requirement
Value
Source Company Code
1010
New Company Code
GR40
Currency
EUR
Country
DE
Language
EN
New G/L Account Group
AE40
Account Group Number Range From
AE400000
Account Group Number Range To
AE409999
G/L Account Type
Non-operating income or expense
Offsetting G/L Account
10010000 - Petty Cash
Posting Company Code
GR40
Reversal Date
Original posting date + 10 days
Part A: Create Company Code GR40 by Copying 1010
Step 1: Open company code customizing
From SAP GUI / SAP Easy Access, enter:
/nSPRO
Click:
SAP Reference IMG
Follow the IMG path:
Enterprise Structure
# Definition
# Financial Accounting
# Edit, Copy, Delete, Check Company Code
Open the activity.
Step 2: Copy company code 1010 to GR40
In the company code maintenance screen:
* Choose:
Copy, Delete, Check Company Code
* Select or enter source company code:
1010
* Enter target company code:
GR40
* Execute the copy.
When SAP asks whether dependent entries should also be copied, choose Yes where appropriate.
This copies company code settings from 1010 to GR40.
Visual Exhibit 1: Company Code Copy
Copy Company Code
####################################
Source Company Code: 1010
Target Company Code: GR40
Copy dependent entries: Yes
####################################
Execute
Step 3: Maintain company code details
After copying, open company code GR40 and verify/update:
Field
Value
Company Code
GR40
Company Name
Bike Company GR40 or similar
City
As copied or suitable
Country
DE
Currency
EUR
Language
EN
Save.
Visual Exhibit 2: Company Code Details
Company Code Details
####################################
Company Code: GR40
Company Name: Bike Company GR40
Country: DE
Currency: EUR
Language: EN
####################################
Save
Part B: Copy G/L Accounts from Company Code 1010
The task specifically says to copy the G/L accounts from company code 1010.
Step 1: Open G/L account company code copy
Use SAP GUI transaction:
/nOBY2
or IMG path:
Financial Accounting
# General Ledger Accounting
# G/L Accounts
# Master Data
# Preparations
# Copy G/L Accounts from One Company Code to Another
Step 2: Copy G/L accounts
Enter:
Field
Value
Source Company Code
1010
Target Company Code
GR40
Execute.
If SAP asks to copy account assignments or company-code-specific G/L data, confirm.
Visual Exhibit 3: Copy G/L Accounts
Copy G/L Accounts
####################################
From Company Code: 1010
To Company Code: GR40
####################################
Execute
Part C: Create New G/L Account Group AE40
Step 1: Open account group customizing
Use transaction:
/nOBD4
or IMG path:
Financial Accounting
# General Ledger Accounting
# G/L Accounts
# Master Data
# Preparations
# Define Account Group
Step 2: Create account group AE40
Copy an existing non-operating income/expense account group if available.
Create:
Field
Value
Chart of Accounts
Same chart used by company code GR40, copied from 1010
Account Group
AE40
Description
Non-operating Inc/Exp 40
From Account
AE400000
To Account
AE409999
Save.
Visual Exhibit 4: G/L Account Group AE40
Define Account Group
############################################
Chart of Accounts: < same as 1010 >
Account Group: AE40
Description: Non-operating Inc/Exp 40
Number Range:
From Account: AE400000
To Account: AE409999
############################################
Save
Part D: Create a New G/L Account in Account Group AE40
Step 1: Open Manage G/L Account Master Data
Use Fiori app:
Manage G/L Account Master Data
or SAP GUI transaction:
/nFS00
Step 2: Create the new G/L account
Choose a number inside the required range, for example:
AE400001
Create it in the same chart of accounts used by company code GR40.
Use:
Field
Value
G/L Account
AE400001
Company Code
GR40
Account Group
AE40
Account Type
Non-operating expense or non-operating income
Short Text
Non-Operating Expense 40
Long Text
Non-Operating Expense Account 40
Currency
EUR
Tax Category
leave blank unless required
Field Status Group
copy from similar non-operating expense/income account
Save.
If the system requires a reference account, copy from a similar non-operating expense or income account in company code 1010.
Visual Exhibit 5: New G/L Account
FS00 - G/L Account Master
############################################
G/L Account: AE400001
Company Code: GR40
Account Group: AE40
Account Type: Non-operating expense/income
Short Text: Non-Operating Expense 40
Long Text: Non-Operating Expense Account 40
Currency: EUR
Field Status: Same as similar account
############################################
Save
Part E: Post General Journal Entry in Company Code GR40
Step 1: Open posting app/transaction
Use Fiori app:
Post General Journal Entries
or SAP GUI transaction:
/nFB50
Step 2: Enter header data
Use:
Field
Value
Company Code
GR40
Journal Entry Date
Current date
Posting Date
Current date
Document Type
SA, if required
Currency
EUR
Header Text
Task 7 Test 40
Step 3: Enter line items
Use any amount of your choice. Example:
100.00 EUR
Post:
Line
G/L Account
Debit/Credit
Amount
1
AE400001
Debit
100.00
2
10010000 Petty Cash
Credit
100.00
If your newly created account is configured as income, reverse the debit/credit logic if necessary. The important point is that the journal entry balances and uses the new G/L account and petty cash 10010000.
Visual Exhibit 6: Journal Entry Posting
Post General Journal Entry
############################################
Company Code: GR40
Posting Date: Current date
Document Type: SA
Currency: EUR
Header Text: Task 7 Test 40
Line 1:
G/L Account: AE400001
Debit: 100.00
Line 2:
G/L Account: 10010000
Credit: 100.00
############################################
Simulate # Post
Step 4: Simulate and post
Click:
Simulate
Check that total debit equals total credit.
Then click:
Post
Record the posted document number.
Example:
Document Number: __________
Fiscal Year: 2026
Company Code: GR40
Part F: Reverse the Journal Entry 10 Days Later
Step 1: Calculate reversal date
If original posting date is current date, reversal date is:
Original posting date + 10 days
Example:
Original Posting Date
Reversal Date
27.04.2026
07.05.2026
Step 2: Open reversal transaction
Use SAP GUI transaction:
/nFB08
or Fiori app:
Manage Journal Entries
Step 3: Enter reversal data
Use:
Field
Value
Document Number
Document number from Part E
Company Code
GR40
Fiscal Year
Current fiscal year, likely 2026
Reversal Reason
01, or standard reason allowed by system
Posting Date
Original posting date + 10 days
Visual Exhibit 7: Reverse Journal Entry
FB08 - Reverse Document
############################################
Document Number: < Posted document number >
Company Code: GR40
Fiscal Year: 2026
Reversal Reason: 01
Posting Date: Original Date + 10 days
############################################
Reverse / Save
Step 4: Post reversal
Click:
Reverse
or:
Save
Expected result:
Document < reversal document number > was posted
Record the reversal document number.
Final Task 7 Result
Task 7 is complete when:
Requirement
Completed Value
New Company Code
GR40
Source Company Code
1010
Currency
EUR
Country
DE
Language
EN
G/L Accounts Copied From
1010
New Account Group
AE40
Account Range
AE400000 - AE409999
New G/L Account
Example AE400001
Test Journal Entry
Posted in GR40
Offsetting Account
10010000
Reversal Date
Original posting date + 10 days
Reversal
Posted successfully
Task 7 is completed after the company code is created, G/L account group and G/L account are maintained, the test journal entry is posted, and the document is reversed 10 days after the original posting date.
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